How to choose and implement efficiency technologies: tools and frameworks
12 November 2025
In conditions of quarterly horizons and limited budgets, efficiency is determined not by the amount of automation, but by the sequence of actions.: the order in the data and interactions, the appropriate choice of tools and the recorded economic effect.
Together with Georgy Pastukhov, IT management practice coach and expert in building highly efficient IT organizations, we will analyze 14 technological blocks, the main frameworks to choose from, and also take a detailed look at the author's universal process and technology matching framework.
Where is efficiency being lost today
To fix the problem, let's start with contrast.: how it was before and what we have now. Previously, management relied on strict regulations, manual approvals, and monolithic systems; today, adaptive processes, digital approval flows, and real-time analytics are required. This shift is dictated by the acceleration of markets and the demand of finance to manage cash flows here and now, so every extra step of the process turns into direct costs. The goal is to maintain the stability of the underlying systems and at the same time increase the flexibility of changes. This difference is clearly visible below.: how it used to work and how it works today.
The main losses occur in daily work: postal approvals stretch deadlines, knowledge and responsibility are lost in a hybrid format without a common space, and local IT initiatives cannot scale to HR, finance, and operations. As a result, the business's request for speed is serviced manually, and management decisions are made more slowly as the situation changes.
Another source of loss is the inconsistency of data and integrations and the lack of a single source of truth. This accumulates operational debt: extra days in the cycle, input errors, excessive manual operations. To avoid this, we need tools that translate approvals into digital flows, align data and integrations, and provide real-time management.
The map of tools: what to use and when
Automation is based on order in work practices, data, and connections between systems. Therefore, it is worth starting from the base. First, you should organize a common workspace where the team lives not in files and correspondence, but in understandable pages and processes. Consider the main engines of efficiency.
Workspaces and collaboration
Collaboration and workflow platforms combine tasks, discussions, documents, and statuses into a single workspace, reduce coordination time between functions, and transform typical operations into standardized checklists with automation.
