Automation of the process of exchanging legally significant documents with external contractors
- Customer
- KazVtorTrans ltd
- Project manager on the customer side
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- IT Provider
- Group of companies "Prof-IT"
- Year of project completion
- 2024
- Project timeline
- February, 2024 - August, 2024
- Project scope
- 1600 man-hours
- Goals
- Simplifying the process of agreeing on legally significant documents with external contractors
- Project Results
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- The timeframe for finalizing agreements has been reduced by 10 times
- The timeframe for approval of additional agreements was reduced 10 times
- The timeframe for approving statements of work performed with suppliers and customers has been reduced 15 times
The uniqueness of the project
The implemented functionality enabled the automation of the following processes:
- approval of contracts with suppliers and clients
- approval of additional agreements with suppliers and clients
- approval of work completion certificates with suppliers and customers
- approval of invoices with suppliers and clients
- Used software
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1C:Enterprise. Accounting for KazakhstanMicrosoft Windows ServerMicrosoft SQL-Server
- Difficulty of implementation
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No technical issues arose during the project implementation.
At the initial stage, all company business processes were formalized, and all document templates were outlined.
After formalizing the processes and creating the technical requirements, work moved on to implementing these requirements.
During the testing phase, employees focused more on the wording in the output documents.
- Project Description
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The project involved automating the processes of exchanging legally significant company documents with external customers and suppliers.
As part of the project, a mechanism was introduced that allows:• coordination of contracts with suppliers and clients• coordination of additional agreements with suppliers and clients• coordination of work completion certificates with suppliers and clients• coordination of invoices with suppliers and clients
- Project geography
- Kazakhstan