The implementation of the new Payroll module version, v. 2.0, at Center Credit Bank — its first go-live in Kazakhstan
- Customer
- CenterCredit Bank
- Project manager on the customer side
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- IT Provider
- Colvir Software Solutions
- Year of project completion
- 2023
- Project timeline
- May, 2023 - November, 2023
- Project scope
- 1552 man-hours
- Goals
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Center Credit Bank, one of the leaders of the Kazakhstan banking industry, has been running on Colvir solutions since 2013. The Bank’s customer base has been growing continuously, and so have the staff numbers. In 2022 Center Credit Bank acquired Eco Center Bank, and 1700 new employees have joined CCB as a result of this acquisition. The new environment and the employee number increase required an upgrade of the Colvir ERP system, and the biggest change was the implementation of the new Payroll module version - v. 2.0. The module upgrade pursued the following key objectives:
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To achieve a significant speeding up of the payroll calculation and transfer processes.
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To reduce the productive base loading during mass calculations.
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To simplify maintenance and modification of the payroll calculation algorithms.
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To make additional options available: correction time-sheet, sick leave accounting and calculation, etc.
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- Project Results
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The quantitative project outcomes show significant optimization, speeding up and efficiency improvement for all key indicators of the new module version as compared with those of the one used by the Bank previously. The entity scale: the Bank has a headcount of 7000 employees, includes 160 functional units and 21 branches.
Table of Quantitative Solution Performance Indicators
Item No Indicator Payroll 1.0 Payroll 2.0 1 Number of sub-ledger accounts 4 778 695 0 2 Number of algorithms/elements 11 156 654 3 Advance calculation time 90 minutes 20 minutes 4 Payroll calculation time 30 minutes 15 minutes 5 Time taken by employee payroll transfers ~ 30 minutes < 5 minutes 6 Time take to effect tax payments ~ 30 minutes ~ 15 minutes
The new Payroll 2.0 module has taken the CCB bank’s accounting department operation to a new quality level — with improved user experience, simple, transparent and user-friendly setup and maintenance processes, and a significant saving of employee time.
The uniqueness of the project
List of unique project features:
The Payroll v. 2.0 module was developed in 2023, and its implementation project was the first module go-live in Kazakhstan – the fintech capital of Central Asia.
The trail-blazing joint team of vendor and bank employees succeeded in reducing the project timeline — the go-live took place in November 2023 instead of January 2024.
All team members worked as per the 50% project involvement principle, i.e. without neglecting their principal jobs with the Bank.
The migration process including writing the requisite scripts was fully supported by Colvir, and went quite smoothly.
The product stabilization process was successfully completed before the end of 2023: not a single engagement was broken, all pay-outs were discharged on time and taxes were transferred in line with the timelines mandated by the regulator.
- Used software
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The Payroll v. 2.0 module is part of the Colvir ERP product — an automated system designed to facilitate effective management of an entity’s finance and adminutesistrative activities. Each Colvir ERP module is seamlessly integrated to Colvir Core Banking System— the total; number of Colvir CBS modules used by Center Credit Bank is over 70.
The functionality scope of the Payroll v. 2.0 module includes as follows:
Employee personal detail management
Payroll calculation
Vacation and sick leave pay calculation
Bonus and increment pay calculation
Payroll withholdings
Payroll review calculation
Detailed analysis of calculation results
Test calculation
Calculation reversing
Transfers
Pay slip distribution
Reports
- Difficulty of implementation
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The implementation of the new Payroll module version was its first go-live in Kazakhstan.
All team members worked as per the 50% project involvement principle, i.e. without neglecting their principal jobs with the Bank.
All the Bank’s payroll-related operations were performed without any suspensions or delays throughout the project implementation period.
- Project Description
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At the beginning of 2023 the Bank, having significantly grown in size, felt a need for a new IT solution to automate its payroll-related operations. While deliberating the Payroll 2.0 module option, the Bank also considered other alternatives, viz.:
- Setting up all calculation algorithms from ground up leveraging the Payroll 1.0 module
- Using the Bank’s own resources to develop a payroll calculation application
- Implementing the 1S solution
Implementation stages included activity classification and delivery schedule coordination, first release, check-list-based setup and testing of new functionality, second release, Bank’s own follow-up modifications, final testing, migration and go-live. In the course of project implementation, the decision for an early go-live was made — November 2023 instead of January 2024, as scheduled.Data migration from the Payroll 1.0 module turned out to be a crucial project phase. It was implemented in three steps:- Mapping old module algorithms to elements of the new one.
- Loading to the system of Excel file with algorithm and element mapping.
- Automatic data migration for the specified period.
- Project geography
- Kazakhstan, Kyrgyzstan, Uzbekistan — countries where the product has been implemented.
