Transport Logistics and E-Document Exchange Optimization
- Customer
- KZ Recycling Ltd
- Project manager on the customer side
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- IT Provider
- Group of companies "Prof-IT"
- Year of project completion
- 2025
- Project timeline
- January, 2025 - July, 2025
- Project scope
- 3360 man-hours
- Goals
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Project objectives
• Optimization of vehicle movement control and transport logistics for the delivery of finished products and other Customer assets
• Optimization of the process for coordinating legally significant documents with external contractors
Project tasks
• Monitoring company and hired transport, including online tracking
• Reducing delivery times and optimizing transport logistics
• Managing transport orders, costs, and revenues per delivery
• Calculating and analyzing delivery profitability by customer and route
• Managing waybills and preparing for e-shipping documents
• Optimizing fuel, repair, and maintenance costs
• Providing analytical reports for decision-making
• Accelerating approval of contracts, addenda, certificates, invoices, and other legal documents
- Project Results
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• Now you can track and control expenses, revenue, and cash flow across various accounting categories.
• Now you can calculate the cost of services across various accounting categories.
• Now you can analyze the profitability of a company's services across various accounting categories.
• Reduced time spent on creating complex deliveries.
• Reduced number of lost customer orders.
• Reduced delivery costs for customer orders.
• Reduced time spent coordinating various types of documents.
The uniqueness of the project
Developed functionality for logistics control:
• Accounting of expenses, income, and cash flow in various accounting categories (vehicle, driver, customer order, etc.)
• Calculating the cost of services in various accounting categories (vehicle, driver, customer order, etc.)
• Analysis of the company's service profitability in various accounting categories (vehicle, driver, customer order, etc.)
The implemented functionality for electronic document management has enabled the automation of the following processes:
• Coordinating contracts with suppliers and customers
• Coordinating supplementary agreements with suppliers and customers
• Coordinating certificates of completion with suppliers and customers
• Coordinating invoices with suppliers and customers
• Coordinating other legally significant documents
Additionally, this functionality has enabled the following:
• Reducing the time required to create complex deliveries (determining the number of required vehicles, the ability to consolidate customer orders)
• Reducing the number of lost customer orders
• Reducing the number of delivery complaints
• Reducing Costs of delivering customer orders
• Improve the company's business reputation
• Reduce the time it takes to approve various types of documents
- Used software
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1C:Enterprise 8.3 CORPMicrosoft Windows Server 2012 R2Microsoft SQL Server 2016
- Difficulty of implementation
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At the initial stage of the project, it was difficult to develop technical requirements for the development, as different company departments had different project goals. These goals sometimes conflicted.
After the technical requirements were developed, work intensified.
There were no technical issues in the project's implementation.
During the test phase, company employees focused more on the system's service capabilities than on solving accounting problems.
- Project Description
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The project involved automating vehicle movement control and transport logistics for the delivery of finished products and other customer assets, as well as optimizing the exchange of legally significant company documents with external customers and suppliers.
Logistics functionality included:
• monitoring the movement of company vehicles and hired transport
• tracking and distributing orders by vehicle
• tracking and distributing costs and revenues for each delivery
• calculating the cost of services rendered
• analyzing the profitability of services rendered
• receiving analytical and operational reporting
Electronic document management functionality included:
• coordinating contracts with suppliers and customers
• coordinating supplementary agreements with suppliers and customers
• coordinating certificates of completion with suppliers and customers
• coordinating invoices with suppliers and customers
• coordinating other legally significant documents
- Project geography
- Republic of Kazakhstan